The 2020 Annual General Meeting of The Eastcombe Scout and Guide Group (incorporating the Eastcombe Scout Group AGM) is being held at 19:00 on the 20th August Online using Microsoft Teams. This post will be updated as documents are collated for the meeting.
For the purposes of brevity, the full reports are available for download below, the reports during the meeting will consist of short remarks covering the major points.
Welcome and Apologies
Adoption of the 2019 AGM Minutes
Group Guide Leaders Report, including comments from section reports.
Group Scout Leaders Report, including comments from section reports
Election of officials to the Group Executive Committee
The Group Guide Leader, and Group Scout Leader are automatically ex-officio members of the group executive committee owing to it’s purpose being to support them in the management of the group and it’s facilities. Under the group constitution, the nomination of the chairperson is the sole purview of the Group Scout Leader and Group Guide leader.
Committee Members, including parent representatives.
To mark a just over a year of lockdowns, re-openings, closings, and meeting online and off line, and everywhere in between the Group Scout Leader and Group Guide Leader/Girlguiding Bisley District Commissioner worked the the Group Executive Committee to provide all our young people (and volunteer leaders) with an Easter gift. This was done alongside out sister unit at 1st Bussage Brownies, to make sure all the young people in the District were included. We’re celebrating the enthusiasm and support of our young people, their families and volunteers that’s brought us through the last year.
Therefore, over Easter Weekend many of the volunteer leaders shared out the egg deliveries and have been out and about around Bussage, Eastcombe, Chalford Hill, France Lynch, Bisley and Brimscombe (and beyond!) to distribute these Easter treats. Just over 100 eggs have been delivered, and whilst enjoying them the leader team are looking forward to seeing their units again, in person, after the Easter Holidays for the first time since December.
The two youngest Sections of Eastcombe Scout and Guide Group have been meeting online since the start of the 3rd lockdown in January with the support of their volunteer leaders and the delivery of little packs of resources to their doors each half term.
1st Bisley Rainbows had a wonderful autumn term when they were able to meet in person – learning new games and skills, earning their Camp Stage 1 badge (which included cooking dough twists over an open fire – a firm favourite) and their first ever Virtual Sleepover where everyone built a den at home and we met in an online meeting to show our dens to each other and share a bedtime story. Rainbows from January were back to being entirely online again and the volunteer leaders and the girls have chosen a program for this term to keep everyone entertained whilst we’re at home. There has been balloon karate (which has to be seen to be believed), learning Makaton and a new song, very funny treasure hunts (“MUM! I need a leaf!!”) and celebrating some of the girls earning interest badges too. We expect to be online again after half term and are planning some gardening, Mothers Day Cards and more – volunteer leaders Natalie & Mary are brave enough to even consider Easter Bonnets….
Eastcombe Beavers had farewelled three of their leaders at Christmas after a few years with the unit – during last term this team and the Beavers were able to meet in person outdoors, with some highlights including cycling, scavenger hunts and a campfire. Group Scout Leader Dave and new volunteer Richard have picked up the unit for the time being and are hoping that when we’re able to meet in person again they will be able to recruit some new leaders, to support the young peoples adventures further. In the meantime Beavers have been meeting online too, this term they’ve done their First Aid Stage badge, played lots of games and held a virtual wassail. The next half term will include a virtual pet show (probably better online!) trying some experiments to earn the Experiment Badge and preparing for a joint virtual sleepover with Eastcombe Cubs later this term.
Often meeting online for both Beavers & Rainbows respectively has been a means to let off a bit of steam and see their friends, and even though we are online just now, there continues to be opportunities for young people to learn new things and have fun together in Girlguiding and Scouting. This is the case in all of our age groups, ably supported by a small team of volunteers, and with the bemused support of the parents and careers, who must occasionally wonder what on earth happens for 40minutes a week that requires “two paper straws, sticky tac, tissue paper and an empty pop bottle”
Over the previously three months a group of volunteer leaders and parents from across the sections that meet at Eastcombe Scout & Guide HQ have been working to prepare the building, and therefore the Group, to reopen. The Re-Opening Working Group have undertaken a lot of risk assessment, discussion, deep cleaning, planning and consultation with other volunteers and the community groups that meet at our HQ as well.
One of the final steps was a working weekend over the first weekend in September, where a group of volunteers got together to work through all the things that our preparations had identified as essential before we reopened. In terms of Covid secure works, we’ve removed the soft furnishings from the main hall and replaced them with frosting on the patio windows, and covered all of the display boards with sheeting that can be cleaned much easier, and is kinder than removing each group of young peoples work. We’ve also built a new outdoor woodstore and renewed the campfire circle (with thanks to Chalford Building Supplies for the wood and hardcore). The current guidance (September 2020) suggests that our youth sections are going to be meeting outdoors to enable social distancing and we’ve worked hard to make this a nicer, safer, place for the young people in our group.
In addition to some Covid secure works, we also did some overdue maintenance – repainting a neglected storeroom, renewing a lot of the safety signs and filling in the much grumbled about holes in the car park. Several members of the team also brought the car park edges under control, re-establishing a number of car parking spaces and improving visibility. There were also several odd jobs to be completed such as cleaning the holds on the bouldering wall and dusting the CCTV cameras!
All in all, and with grateful thanks to the groups executive and volunteer leaders, their families, and members of the Second Table on the Left for giving up their time this weekend. Everyones hard work has improved our meeting place and prepared the HQ for the return of our youth sections: Beavers, Cubs, Scouts, Rainbows, Guides, Rangers & Explorers, as well as our regular community users, this term.
Currently, following the guidiance from Girlguiding Headquarters, Scout Headquarters and the UK Goverment all Youth Sections are suspended from meeting in person. Some sections are meeting online via video calls or email, please contact your section leaders for further information or look up Girlguidings Adventures at Home or Scoutings The Great Indoors for activities to do whilst our sections are not able to meet in person.
Similarly the day time groups (Funky Monkeys and Ballyhoo Dance school) that meet at the HQ are also not meeting during this period, please get in touch with your local contact for further information.